A well-organized meeting agenda makes meetings more productive and helps team members stay focused on the key topics. However, creating an agenda can be a tedious and time-consuming process.
Fortunately, AI tools can make this task much easier. Here are 9 ways that AI can help you create a better meeting agenda.
1. AI-Generated Meeting Agendas
Meeting minutes are a key part of any business discussion. They document important topics, decisions made during the meeting, and action items assigned to participants. Taking effective meeting notes takes time and effort, but an AI tool can help automate the process.
An AI notetaker can automatically transcribe and summarize meetings, as well as create an agenda for future sessions. This saves valuable time and provides a record of key points from each meeting. It also ensures that all meeting attendees have a shared understanding of the goals and objectives of each session.
AI meeting assistants like Grain can automatically summarize meetings and provide a comprehensive list of key takeaways. They also feature clickable time-stamps, which makes it easy to jump straight to specific moments in the meeting recording or create shareable highlight clips. Moreover, Grain integrates with popular video conferencing platforms and CRMs to provide automated note-taking and rich meeting summaries. AI Productivity Tools
2. Automated Transcripts
Whether you’re a journalist, video editor, lawyer or medical professional, transcription will almost always enter your workflow. Transcription services convert speech to text using cutting-edge AI technology that aims for unmatched accuracy and speed.
During time-consuming meetings, it’s vital to take accurate notes and track action items for follow up. However, manually taking meeting notes and tracking action items can be a tedious and error-prone process. AI-powered virtual assistants can transcribe your audio and video meetings, providing an easily accessible record of key decisions, action items and outcomes.
Additionally, some transcription services offer searchable transcripts that make it easy to find specific sections of a recording. This feature can help save you and your audience a lot of time while increasing the accessibility of your content. Moreover, it can even improve SEO for your audio and video recordings by helping search engine bots interpret them correctly. The most popular transcription services include Scribie, Fathom, and Bit.
3. Automated Scheduling
For many service-based businesses, such as consulting and one-on-one coaching companies, keeping an appointment calendar full is essential. But manual scheduling is time-consuming and prone to errors. Automated scheduling software uses AI to determine the best schedule for a client or prospect in a fraction of the time.
It takes into account the availability of all attendees, resolving scheduling conflicts, and sending calendar invites to everyone. It also considers the location of attendees and factors in time zones to ensure an optimum meeting date and time.
You can instruct the software to assemble your schedule with specific overtime limits in mind, helping you keep costs low and control employee burnout. This means more money for you and a more stable work environment. Plus, automated scheduling can reduce your stress and help you stay focused on advancing your business goals.
4. Automated Note-Taking
If you’re like most people, juggling taking notes during meetings while trying to pay attention can be challenging. But it doesn’t have to be! Automated note-taking tools like Taskade AI make it easier to take smarter notes during team meetings, lectures and study sessions.
These AI writing tools transcribe your voice conversations and meetings to generate meeting notes automatically. They also identify speakers and keywords to organize the transcript into meaningful categories. Some even include a meeting summary that highlights key points, decisions and action items.
Unlike manually taking notes, this process saves time and is less prone to error. It also helps with follow-up as action items can be assigned and tracked. It works with any video conference platform, including Zoom, Webex, Slack and Microsoft Teams. It is available in the form of an add-on for Chrome or a standalone app for iOS and Android devices. You can also upload an existing audio file and receive automated notes.
5. Automated Collaboration
When it comes to automating collaboration, we are at a critical point. The traditional “humans-vs-robots” dynamic of industrial automation is evolving into the “Collaborative Era.” In this era, collaborative robot systems with user-friendly tooling and intuitive programming software are making it easy for companies to deploy and optimize cobots and lightweight industrial robot arms, like the screwdriver cobot from OnRobot.
Meeting minutes are an important part of a team’s decision-making process, but creating them manually can be a time-consuming task. AI tools can help by generating automated transcriptions of meetings and providing real-time meeting notes that are easily searchable and shareable.
These tools are available for both live and recorded meetings, and can be used for both audio and video conferences. One example is Fathom, which can automatically transcribe recordings of Zoom meetings and produce a meeting summary transcript for each one. The company also offers a free version of its product with limited functionality.
7. Automated Attendance
Automated attendance systems offer the benefit of a one-stop shop for time, payroll, and HR needs. They are also more secure, preventing employee time theft and ensuring accurate data. In addition, many automated systems have biometrics built in to ensure that the system can be used only by authorized individuals.
AI tools can take meeting minutes for you, ensuring that key decisions, action items, and outcomes are captured in the most complete way possible. They can even help with creating the meeting summary itself, saving you valuable time that could be better spent on other tasks.
With intelligent summaries, attendees can focus on the discussion while AI takes human-like notes for them, capturing important moments in seconds. These are then shared with all participants in a contextualized format to ensure everyone is on the same page. This saves time and effort, resulting in improved efficiency and performance. Using AI to take meeting notes is the future.
8. Automated Reporting
Report automation is a powerful tool for agencies to reduce employee workloads, provide a higher level of service to clients, and manage their business more effectively. It allows teams to spend more time on value-add tasks, such as marketing their agency services or generating new leads for their business.
Automated reporting solutions typically offer the following core features:
The ability to automatically assemble and deliver reports on a predefined cadence (daily, hourly, weekly, monthly, quarterly) to different audiences with varying levels of data granularity. The ability to support multiple data sources and formats via pre-built data source connectors. Support for (near) real-time data ingestion to ensure that reporting solutions are always working with the latest available data. The ability to tailor automated reporting for specific users with functions that allow them to exclude certain information and to create personalized reports.
9. Automated Collaboration
On the surface, collaboration and automation seem incompatible – after all, collaboration is about bringing people together to accomplish a goal while automation involves removing people from processes to be more efficient. But collaboration can often be weighed down by manual, repetitive tasks like gathering ideas, producing and maintaining documentation, and updating stakeholders. These activities, while necessary, are time-consuming and take away from collaborative work of high value. Automation bolsters collaboration by eliminating these tedious tasks and freeing up time for more connection, deeper thinking, and group problem-solving.
There are several AI tools that can help with this. One is jamie, which offers AI meeting notes and transcripts for audio and video meetings, as well as shared action items and highlighters during the meeting.Author: JazzyExpert